Effective Letter Conclusions- Mastering the Art of Closing Your Correspondence
How should you end a letter? Ending a letter properly is just as important as starting it with a strong introduction. It leaves a lasting impression on the reader and can help to reinforce the message you want to convey. Whether you’re writing a formal business letter, a personal letter, or a casual email, the way you conclude your letter can make a significant difference in how it is perceived.
When it comes to ending a letter, there are several key elements to consider. Firstly, you should choose an appropriate closing that matches the tone and purpose of your letter. For formal business letters, traditional closings like ‘Sincerely,’ ‘Best regards,’ or ‘Yours truly’ are commonly used. In a more personal context, you might opt for ‘Warm regards,’ ‘With love,’ or ‘Best wishes.’
Secondly, it’s important to include your name at the end of the letter. This helps the reader to identify who the letter is from and can make it easier for them to respond. In a formal letter, your full name is typically sufficient, while in a more casual setting, you might just include your first name or initials.
Another important aspect of ending a letter is to reiterate the main point or purpose of your letter. This can help to reinforce your message and ensure that the reader understands your intentions. For example, you might say, ‘I look forward to hearing from you soon,’ or ‘Thank you for your time and consideration.’
Additionally, it’s a good practice to include a call to action or next steps, especially in a business letter. This can help to keep the communication flowing and ensure that the reader knows what to expect next. For instance, you might say, ‘Please feel free to contact me at your earliest convenience,’ or ‘I will follow up with you next week to discuss the details further.’
Lastly, always proofread your letter before sending it. Make sure that your closing is clear, concise, and conveys the right tone. Avoid using overly casual language or emojis in formal correspondence, as this can come across as unprofessional.
In conclusion, ending a letter properly is crucial to leave a positive impression and ensure effective communication. By choosing the right closing, including your name, reiterating your main point, providing a call to action, and proofreading your letter, you can create a strong and memorable conclusion that will help you achieve your communication goals.
