How to Write “Return to Sender” on a Letter
Writing “Return to Sender” on a letter is a crucial step when you want to ensure that the intended recipient does not receive it. Whether the letter was addressed incorrectly, the recipient has moved, or you need to return it for another reason, following the proper format is essential. In this article, we will guide you through the process of writing “Return to Sender” on a letter, ensuring it is done correctly and effectively.
Step 1: Find the Correct Spot
The first step in writing “Return to Sender” on a letter is to locate the appropriate spot on the envelope. Typically, this is in the upper left corner of the envelope, just below the return address. However, it is essential to check the envelope’s design and space availability, as some envelopes may have specific guidelines for this information.
Step 2: Use the Proper Font and Size
When writing “Return to Sender,” use a clear, bold font to ensure that the message is easily readable. Avoid using cursive or overly decorative fonts, as they may not be as legible. Additionally, use a size that is large enough to be seen from a distance but not so large that it takes up too much space on the envelope.
Step 3: Follow the Format
The standard format for writing “Return to Sender” is to write the phrase in all capital letters. You can start with “RETURN TO SENDER” or “RTS.” It is also a good idea to include the word “RETURN” in capital letters to emphasize the message.
Step 4: Include Additional Information
If you have specific reasons for returning the letter, you may want to include additional information. For example, you could write “Please see enclosed note for details” or “This letter was sent to the wrong address.” Including this information can help the post office or the recipient understand the situation better.
Step 5: Sign the Letter
After writing “Return to Sender” and any additional information, sign your name or the name of the person or organization sending the letter. This step is optional but can be helpful in situations where the letter needs to be returned to a specific person or department.
Step 6: Seal the Envelope
Once you have written “Return to Sender” and sealed the envelope, take it to the post office or drop it in a mailbox. Make sure to pay any postage required for the return mailing, as the post office may charge for this service.
In conclusion, writing “Return to Sender” on a letter is a straightforward process that requires attention to detail and proper formatting. By following these steps, you can ensure that your letter is returned to the intended recipient or the correct department, minimizing any confusion or delays.
