Effective Strategies for Following Up on a Letter of Recommendation- A Comprehensive Guide_1

How to Follow Up on Letter of Recommendation

Following up on a letter of recommendation is an essential step in the application process, as it shows your gratitude and professionalism. Whether you’re applying for a job, a scholarship, or admission to a graduate program, a well-followed-up recommendation letter can make a significant difference. In this article, we will discuss the best practices for following up on a letter of recommendation, ensuring that your application stands out.

1. Choose the Right Time to Follow Up

Timing is crucial when following up on a letter of recommendation. It’s important to strike a balance between being persistent and respectful. Generally, it’s best to follow up after the initial request for the recommendation. Wait for at least two weeks before sending a reminder. If the deadline for the application is approaching, you may need to follow up more frequently, but always maintain a professional tone.

2. Send a Polite Email or Letter

When following up, send a polite email or letter to the person who wrote your recommendation. Keep the message brief and to the point. Here’s an example of what you might write:

Dear [Name],

I hope this message finds you well. I wanted to express my gratitude for your time and effort in writing a strong recommendation letter on my behalf for [application/scholarship/graduate program]. I understand that you have a busy schedule, and I appreciate your support.

As the deadline for the application is [deadline], I wanted to ensure that you have submitted the letter in a timely manner. If there are any updates or additional information required, please let me know as soon as possible.

Thank you once again for your assistance. I am looking forward to the opportunity to work with you in the future.

Sincerely,
[Your Name]

3. Be Respectful of Their Time

Remember that the person writing your recommendation is doing you a favor by taking the time to write a letter. Be respectful of their time and do not pressure them to submit the letter by a specific date. If they are unable to meet the deadline, it’s important to understand and show appreciation for their efforts.

4. Offer Assistance

If the person writing your recommendation needs any assistance or information to complete the letter, offer to help. This shows that you are proactive and committed to the application process. You can provide them with any necessary forms, deadlines, or contact information for the application process.

5. Keep the Line of Communication Open

After the letter has been submitted, keep the line of communication open. Send a brief thank-you email or letter to express your gratitude once again. This will reinforce the positive impression you made and maintain a professional relationship with the person who wrote your recommendation.

In conclusion, following up on a letter of recommendation is an important step in the application process. By choosing the right time, sending a polite message, being respectful of their time, offering assistance, and keeping the line of communication open, you can ensure that your application stands out and demonstrate your professionalism.