Crafting the Perfect Follow-Up- How to Politely Request an Offer Letter After a Verbal Job Offer

How to Ask for Offer Letter After Verbal Offer

Receiving a verbal offer is an exciting moment in your job search journey. However, to ensure a smooth transition from verbal to written agreement, it’s essential to follow a proper procedure. An offer letter is a formal document that outlines the terms and conditions of employment, including salary, benefits, and other important details. In this article, we will guide you on how to ask for an offer letter after receiving a verbal offer.

1. Express Gratitude

First and foremost, express your gratitude for the verbal offer. Send a thank-you email or a handwritten note to your hiring manager. This gesture demonstrates your professionalism and appreciation for the opportunity.

2. Clarify the Next Steps

After expressing your gratitude, it’s crucial to clarify the next steps. Ask your hiring manager when you can expect to receive the written offer letter. This question ensures that both parties are on the same page regarding the timeline.

3. Politely Request the Offer Letter

Once you have a timeline, it’s time to politely request the offer letter. Here’s an example of how you can phrase your request:

“I am thrilled to have received the verbal offer for the [position name] role. Thank you for considering me for this opportunity. I am looking forward to the next steps in the process. Could you please provide me with the written offer letter as soon as possible? I would like to review the details and ensure that everything is in order before accepting the position.”

4. Follow Up if Necessary

If you haven’t received the offer letter within the agreed-upon timeframe, it’s appropriate to follow up with your hiring manager. Send a polite email or make a phone call to inquire about the status. Here’s an example of a follow-up email:

“Dear [Hiring Manager’s Name],

I hope this message finds you well. I wanted to follow up on my previous email regarding the written offer letter for the [position name] role. I understand that there may be delays, but I am eager to move forward with the next steps.

If there are any additional documents or information required from my end, please let me know. I am committed to ensuring a smooth transition into the role.

Thank you for your attention to this matter. I look forward to your response.

Best regards,
[Your Name]”

5. Review the Offer Letter Thoroughly

Once you receive the offer letter, review it carefully. Ensure that all the details, such as salary, benefits, and start date, match the verbal offer. If you find any discrepancies or have questions, don’t hesitate to reach out to your hiring manager for clarification.

6. Accept or Decline the Offer

After reviewing the offer letter and addressing any concerns, you can decide whether to accept or decline the offer. If you are satisfied with the terms, send a formal acceptance email to your hiring manager. If you need more time to consider the offer or have concerns that cannot be resolved, it’s best to decline the offer gracefully.

In conclusion, asking for an offer letter after receiving a verbal offer is a straightforward process. By expressing gratitude, clarifying the next steps, and following up if necessary, you can ensure a smooth transition from verbal to written agreement. Remember to review the offer letter thoroughly and communicate any concerns promptly.