Crafting the Perfect Request- How to Politely Ask Your Employer for a Letter of Recommendation

How to Ask Employer for Letter of Recommendation

Asking your employer for a letter of recommendation can be a daunting task, but it is an essential step in the job application process. A well-written letter of recommendation can significantly enhance your chances of securing a new job or advancing your career. Here are some tips on how to approach your employer and request a letter of recommendation.

1. Choose the Right Time

Timing is crucial when asking for a letter of recommendation. It is best to do so when you have completed a significant project or achieved a milestone at your current job. This shows that you are requesting the letter at a time when your performance is strong and relevant to the position you are applying for. Avoid asking during peak work periods or right before a major deadline, as this may add unnecessary stress to your employer.

2. Prepare in Advance

Before approaching your employer, prepare a list of accomplishments and key points that you would like them to include in the letter. This will help your employer remember specific examples of your work and skills. Additionally, provide your employer with a copy of your resume or a brief summary of your career goals, so they can tailor the letter to align with your objectives.

3. Choose the Right Person

Select an employer who knows you well and can speak to your abilities, work ethic, and character. Ideally, this should be a supervisor or a manager who has directly observed your performance. If you have multiple potential recommenders, consider which one would provide the most compelling and personalized letter.

4. Make a Personal Request

Requesting a letter of recommendation in person or over a phone call is often more effective than sending an email. This allows you to express your gratitude and make a personal connection with your employer. Begin the conversation by thanking them for the opportunity to work with them and explaining the importance of the letter in your job search.

5. Provide Sufficient Notice

Give your employer at least two weeks’ notice to write the letter, as they may need time to gather information and compose a thoughtful response. This also allows them to schedule the letter writing into their busy schedule without feeling rushed.

6. Offer Assistance

Let your employer know that you are willing to provide any additional information or assistance they may need to write the letter. This could include a list of your accomplishments, copies of your work, or a summary of your goals. Offering to help ensures that your employer feels supported and motivated to write a strong letter.

7. Follow Up

After providing the request, follow up with your employer a week before the deadline to ensure that they have enough time to complete the letter. Express your gratitude for their time and effort in writing the letter.

By following these steps, you can approach your employer with confidence and increase your chances of receiving a compelling letter of recommendation. Remember to show appreciation for their support and maintain a professional relationship throughout the process.