Can you end a letter with kindly? This is a question that often arises when writing formal or business correspondence. The use of “kindly” as a closing phrase in a letter can convey a sense of politeness, gratitude, and professionalism. In this article, we will explore the importance of using “kindly” as a closing and provide some alternative ways to end a letter effectively.
Ending a letter with “kindly” is a common practice in both written and spoken communication. It is a simple yet powerful way to leave a positive impression on the recipient. When you use “kindly,” you are essentially expressing your appreciation for the recipient’s time and attention. This can be particularly important in professional settings, where maintaining a respectful and courteous tone is crucial.
Why Use “Kindly” as a Closing?
1. Politeness: “Kindly” is a polite word that shows respect for the recipient. It acknowledges their efforts and conveys your gratitude for their time and consideration.
2. Formality: In formal correspondence, using “kindly” adds a touch of formality to your letter. It is a suitable closing for business letters, official memos, and formal invitations.
3. Professionalism: By ending your letter with “kindly,” you demonstrate professionalism and a commitment to maintaining a positive relationship with the recipient.
4. Flexibility: “Kindly” can be used in a variety of contexts, making it a versatile choice for different types of letters.
Alternative Ways to End a Letter
While “kindly” is a popular choice for ending a letter, there are other ways to close your correspondence effectively. Here are some alternatives:
1. Sincerely: This is a universally accepted closing that is suitable for both formal and informal letters.
2. Best regards: This closing is a bit more casual than “sincerely” and can be used in both personal and professional correspondence.
3. Thank you: If you want to emphasize your gratitude, ending your letter with “thank you” is a straightforward and effective choice.
4. Looking forward to: This closing can be used when you anticipate future communication or a meeting with the recipient.
5. Respectfully: This is a formal closing that conveys respect and is suitable for letters to superiors or in official correspondence.
In conclusion, while “kindly” is a great way to end a letter, it is important to choose a closing that best suits the context and tone of your communication. Whether you opt for “kindly” or one of the alternative closings, the key is to convey respect, gratitude, and professionalism in your correspondence.
