How to Request an EIN Letter from IRS
Requesting an Employer Identification Number (EIN) from the Internal Revenue Service (IRS) is a crucial step for businesses, tax-exempt organizations, and other entities that need to file taxes or report tax information. An EIN is a unique nine-digit number that identifies a business entity to the IRS. This article will guide you through the process of requesting an EIN letter from the IRS, ensuring that you have all the necessary information to complete the request successfully.
1. Determine Eligibility
Before you begin the process of requesting an EIN, it is important to ensure that your business or organization is eligible. Generally, you are eligible for an EIN if you are required to have one for tax purposes. This includes corporations, partnerships, trusts, estates, and certain types of estates and trusts. To determine if you need an EIN, visit the IRS website and review the eligibility requirements.
2. Choose the Right Form
The IRS offers several methods for requesting an EIN, including online, by phone, and by mail. To request an EIN letter, you will need to complete Form SS-4. This form is available on the IRS website and can be downloaded and printed for completion. Make sure to fill out the form accurately and legibly to avoid any delays in processing your request.
3. Complete Form SS-4
When completing Form SS-4, you will need to provide the following information:
- Business Name: The legal name of your business or organization.
- Business Address: The address where your business is located.
- Business Type: The type of business entity you are registering (e.g., corporation, partnership, etc.).
- Principal Business Activity: The primary business activity of your entity.
- Accountant’s Information: If you have an accountant or tax preparer, provide their name, address, and phone number.
- Resident Agent Information: If your business is registered in a state with a registered agent, provide their name, address, and phone number.
4. Submit the Form
Once you have completed Form SS-4, you can submit it in one of the following ways:
- Online: Visit the IRS website and follow the instructions to submit your Form SS-4 online. This is the fastest method for receiving your EIN letter.
- By Phone: Call the IRS Business and Specialty Tax Line at 1-800-829-4933 to request an EIN. This method is also quick, but you will need to provide your business information over the phone.
- By Mail: Print and complete Form SS-4, then mail it to the IRS at the address provided on the form. This method may take longer to process, so it is best used if you need your EIN letter within a few weeks.
5. Wait for Your EIN Letter
After submitting your Form SS-4, you will receive your EIN letter within a few days if you submit it online or by phone. If you mail in your form, it may take up to four weeks to receive your EIN letter. The letter will include your EIN and will serve as proof of your business’s identification number with the IRS.
By following these steps, you can successfully request an EIN letter from the IRS. Remember to keep your EIN letter in a safe place, as it is an important document for your business or organization.
