How to List Enclosures on a Letter
In professional correspondence, it is often necessary to include additional documents or items along with the main letter. These are referred to as enclosures. Properly listing enclosures on a letter is essential for clarity and professionalism. Here, we will guide you through the process of how to list enclosures on a letter.
1. Positioning the Enclosure List
The enclosure list should be placed after the closing paragraph of your letter but before the signature block. This ensures that the recipient is aware of the additional materials included with the letter. Typically, the enclosure list is positioned in the lower right-hand corner of the page, aligned with the date or the closing paragraph.
2. Starting the Enclosure List
Begin the enclosure list with the word “Enclosures:” or “Enclosed:” followed by a colon. This indicates that the following items are included with the letter.
3. Listing Enclosures
List each enclosure item on a separate line, starting with the word “Enclosed” or “Enclosure” followed by a description of the item. Use a brief and clear description to ensure the recipient can easily identify the enclosed materials. For example:
– Enclosed: Resume
– Enclosed: Letter of Recommendation
– Enclosed: Financial Statements
4. Numbering Enclosures (Optional)
If you have multiple enclosures, you may choose to number them for easier reference. Simply add a number before the description of each item. For example:
– 1. Enclosed: Resume
– 2. Enclosed: Letter of Recommendation
– 3. Enclosed: Financial Statements
5. Using Punctuation
When listing enclosures, use a comma to separate multiple items in a single category and a semicolon to separate different categories. For example:
– Enclosed: Resume, Letter of Recommendation; Financial Statements, Project Proposal
6. Proofreading
Before sending the letter, always proofread the enclosure list to ensure that all items are correctly listed and that the formatting is consistent with the rest of the letter.
By following these steps, you can effectively list enclosures on a letter, ensuring that your correspondence is clear, professional, and well-organized.
