Sample Letter- How to Properly Include Someone in the Carbon Copy (CC) Field

How to CC Someone in a Letter Sample

In professional communication, it is often necessary to include additional recipients in a letter, such as colleagues, clients, or other stakeholders. This is where the CC (Carbon Copy) field comes into play. The CC field allows you to send a copy of the letter to individuals who are not the primary recipients but still need to be informed about the content. In this article, we will provide a sample of how to CC someone in a letter and offer some tips on proper usage.

Letter Sample with CC

[Your Name]
[Your Position]
[Your Company]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Recipient’s Name]
[Recipient’s Position]
[Recipient’s Company]
[Recipient’s Address]
[City, State, Zip Code]

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to discuss [subject of the letter]. I would like to bring to your attention that [specific information or request].

In addition to [Recipient’s Name], I would like to CC the following individuals on this matter:

– [Name of CC recipient 1]
– [Name of CC recipient 2]
– [Name of CC recipient 3]

These individuals are involved in [their role or relation to the subject] and will benefit from being informed about the progress and outcomes of this matter.

Please feel free to reach out to me if you have any questions or require further information. I appreciate your attention to this matter and look forward to your response.

Sincerely,

[Your Name]

Proper Usage of the CC Field

When using the CC field, it is important to follow these guidelines:

1. Only include individuals who genuinely need to be informed about the letter’s content. Avoid adding CC recipients just to keep everyone in the loop, as this can clutter inboxes and lead to unnecessary emails.

2. Be clear and concise in your CC list. Avoid including too many individuals, as this can make the letter appear unprofessional and overwhelming.

3. Always use the recipient’s full name and position when addressing them in the CC field. This ensures that the letter is properly attributed to the correct individuals.

4. Proofread the CC field before sending the letter to avoid any typos or mistakes.

5. Remember that the CC field is not a substitute for the BCC (Blind Carbon Copy) field. Use BCC when you want to send a copy of the letter to a large group of individuals without revealing their email addresses to each other.

By following these tips and using the provided letter sample as a reference, you can effectively CC someone in a letter and maintain professional communication with all relevant parties.