Strategies for Crafting a Conclusive and Professional Closing to Your Formal Letter of Application

How to End a Formal Letter of Application

Ending a formal letter of application is a crucial step that can leave a lasting impression on the recipient. It is important to ensure that your letter is not only well-written and professional but also properly concludes to leave a positive and memorable closing. In this article, we will discuss various ways to end a formal letter of application, highlighting key elements that can help you craft a compelling and effective conclusion.

1. Express Gratitude

One of the most common and effective ways to end a formal letter of application is by expressing gratitude. Thank the recipient for considering your application and for the time they have invested in reviewing it. This shows appreciation and professionalism. For example:

“I would like to express my sincere gratitude for considering my application for the [position] at [company name]. I appreciate the time and effort you have dedicated to reviewing my qualifications.”

2. Reiterate Your Interest

Reiterating your interest in the position and the company is another effective way to end a formal letter of application. This reinforces your enthusiasm and commitment to the opportunity. You can use phrases like “I am very interested in joining your team” or “I am eager to contribute to the success of [company name].” For instance:

“I am extremely excited about the possibility of joining your esteemed team and contributing to the innovative work being done at [company name].”

3. Request a Follow-Up

Including a follow-up request in your letter’s conclusion can be beneficial. It demonstrates your proactive nature and keeps you on the recipient’s radar. You can politely inquire about the next steps or when you can expect to hear back. For example:

“I would be grateful if you could provide me with an update on the status of my application. Please feel free to contact me at [phone number] or [email address] if you require any additional information.”

4. Offer Additional Information

If you have any additional information or materials that you would like the recipient to consider, mention it in the closing. This could include a link to your portfolio, a reference letter, or any other relevant documents. For example:

“Please find attached my resume and portfolio for your review. I would be happy to provide any further information you may require.”

5. Professional Closing

Finally, conclude your letter with a professional closing. Choose a formal closing such as “Sincerely,” “Best regards,” or “Respectfully.” Follow it with your full name and contact information, if necessary. For example:

“Sincerely,
[Your Name]
[Your Contact Information]”

In summary, ending a formal letter of application with a thoughtful and professional conclusion can leave a lasting impression on the recipient. By expressing gratitude, reiterating your interest, requesting a follow-up, offering additional information, and using a professional closing, you can ensure that your letter is well-crafted and memorable. Remember to proofread your letter before sending it to avoid any errors or omissions.