Mastering the Art of Writing a Persuasive Letter of Reconsideration- A Comprehensive Guide

How to Write Letter of Reconsideration

Writing a letter of reconsideration can be a crucial step in addressing a decision that you feel was unfair or incorrect. Whether it’s a job offer, a scholarship, or a university admission, this letter serves as your opportunity to present your case and persuade the recipient to reconsider their decision. Here’s a guide on how to write an effective letter of reconsideration.

1. Start with a Clear Subject Line

Your letter should begin with a clear and concise subject line that immediately informs the recipient of the purpose of your letter. For example, “Request for Reconsideration of [Decision/Decision Number].”

2. Address the Recipient Appropriately

Begin your letter with a formal salutation, such as “Dear [Recipient’s Name or Title],” to show respect and professionalism. If you’re unsure of the recipient’s name, use a general title like “Dear Admissions Committee” or “Dear Hiring Manager.”

3. Introduce Yourself and the Context

In the first paragraph, introduce yourself and provide a brief overview of the situation. Mention the decision you are appealing and the date it was made. For example, “I am writing to request a reconsideration of my application for the [position/scholarship/program] for which I applied on [date]. I was informed of the decision on [date], and I am writing to respectfully request a second review of my application.”

4. Explain the Reason for Your Appeal

In the second paragraph, clearly and concisely explain the reasons for your appeal. Provide specific details and evidence to support your case. Be factual and objective, and avoid making accusations or being confrontational. For example, “Upon reviewing the decision, I believe there may have been a misunderstanding regarding my qualifications. I have attached a resume and additional supporting documents to highlight my relevant experience and skills.”

5. Express Gratitude and Maintain a Professional Tone

In the third paragraph, express your gratitude for the recipient’s time and consideration. Maintain a professional tone throughout the letter, even when discussing a disagreement. For example, “I appreciate the time and effort the admissions committee put into reviewing my application, and I am confident that a second review will demonstrate my suitability for this opportunity.”

6. Conclude with a Call to Action

In the final paragraph, summarize your request and provide a call to action. For example, “I kindly request that you reconsider my application for the [position/scholarship/program]. I am eager to discuss this matter further and am available at your convenience. Please feel free to contact me at [phone number] or [email address].”

7. Proofread and Format Your Letter

Before sending your letter, proofread it for any grammatical or spelling errors. Ensure that your letter is well-formatted, with clear headings and paragraphs. Use a professional font and a standard business letter format.

By following these steps, you can write a compelling letter of reconsideration that presents your case effectively and respectfully. Remember to be concise, factual, and professional throughout the letter, and always maintain a positive tone.