Effective Strategies for Following Up on a Letter of Recommendation Request- A Comprehensive Guide_1
How to Follow Up on Letter of Recommendation Request
Writing a letter of recommendation is a significant favor that many individuals are asked to perform. However, the process doesn’t end once the request is made. It’s essential to follow up on the letter of recommendation request to ensure that it is completed on time and submitted correctly. In this article, we will discuss the best practices for following up on a letter of recommendation request.
1. Be Prompt in Your Follow-Up
Time is of the essence when it comes to following up on a letter of recommendation request. Ideally, you should follow up within a week after sending the initial request. This allows the recommender ample time to write and submit the letter without feeling rushed.
2. Send a Polite Reminder
If you haven’t received a response within a reasonable timeframe, it’s appropriate to send a polite reminder. A reminder email or message should be concise and professional. Here’s an example:
“Dear [Recommender’s Name],
I hope this message finds you well. I wanted to follow up on the letter of recommendation I requested for [Student’s Name] for [Application or Opportunity]. If you have not already done so, could you please submit the letter by [desired deadline]?
Thank you for your time and consideration. I appreciate your support.
Best regards,
[Your Name]”
3. Offer Assistance
If the recommender is struggling to complete the letter, offer your assistance. This could include providing additional information about the student or the application process. Let them know that you are available to answer any questions they may have.
4. Keep Track of Deadlines
It’s crucial to keep track of deadlines for the letter of recommendation. Send reminders closer to the deadline to ensure that the letter is submitted on time. This helps both the recommender and the student avoid missing important opportunities.
5. Express Gratitude
Once the letter of recommendation is submitted, it’s important to express your gratitude to the recommender. A simple thank-you message or email is sufficient. Here’s an example:
“Dear [Recommender’s Name],
Thank you so much for taking the time to write a letter of recommendation for [Student’s Name]. Your support and dedication are greatly appreciated.
Best regards,
[Your Name]”
6. Maintain Communication
Keep the lines of communication open with the recommender throughout the process. This ensures that both parties are on the same page and can address any concerns or issues that may arise.
In conclusion, following up on a letter of recommendation request is an essential step in the process. By being prompt, polite, and helpful, you can ensure that the letter is completed and submitted on time. Remember to express gratitude and maintain open communication with the recommender to foster a positive relationship.
