How to Write a Reconsideration Letter
Writing a reconsideration letter can be a challenging task, especially when you’ve previously submitted an application or proposal and received a negative response. However, a well-crafted reconsideration letter can make a significant difference in your chances of being reconsidered. In this article, we will guide you through the process of writing an effective reconsideration letter, ensuring that your message is clear, concise, and persuasive.
1. Start with a Proper Greeting
Begin your letter with a formal greeting, addressing the recipient by name if possible. This sets a professional tone and shows respect for the recipient’s time and attention.
2. Introduce Yourself and the Purpose of the Letter
In the opening paragraph, briefly introduce yourself and mention the reason for writing the letter. Clearly state that you are seeking reconsideration of your previous application or proposal.
3. Express Gratitude for the Previous Consideration
Acknowledge the time and effort the recipient has already invested in reviewing your application or proposal. Expressing gratitude can help to build a positive relationship and show your appreciation for their previous consideration.
4. Address the Specific Issues
In the body of the letter, address the specific issues or concerns raised by the recipient in their previous response. Be concise and direct, focusing on how you have addressed these concerns and improved your application or proposal.
5. Provide Additional Information or Evidence
If applicable, include any additional information or evidence that supports your request for reconsideration. This could be in the form of testimonials, updated statistics, or additional research that highlights your qualifications or the potential benefits of your proposal.
6. Conclude with a Call to Action
In the closing paragraph, reiterate your request for reconsideration and express your eagerness to discuss the matter further. Provide your contact information, including phone number and email address, to encourage the recipient to reach out if they have any questions or require additional information.
7. Proofread and Edit
Before sending your reconsideration letter, take the time to proofread and edit for any grammatical errors or typos. A well-written letter demonstrates your attention to detail and professionalism.
8. Follow Up
If you haven’t received a response within a reasonable timeframe, consider sending a polite follow-up email or phone call to inquire about the status of your request. This shows your continued interest and reinforces your commitment to the process.
By following these steps, you can write a compelling reconsideration letter that increases your chances of being reconsidered. Remember to be concise, professional, and genuine in your communication, and you’ll be well on your way to achieving your goal.
